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They operate in 360 locations across 27 countries and are responsible for managing thousands of employees across large-scale complex commercial construction projects and ensuring everyone onsite has the proper certifications, qualifications, and permits.\n\n## The Problem\n\nThe client utilizes Workday predominantly for HR onboarding purposes. However, the application required teams to enter information one employee at a time for each job. As a mass staffing agency, this significantly slowed down the employee onboarding process while adding unnecessary and problematic manual data entry. The client needed a way to enter hundreds of employee's data records at the same time into the system. They hoped to extend the functionality of Workday without losing any of the critical features.\n\n- Manual data entry required for each employee on the job site.\n- 100s of employee records to manage per job site and numerous job sites globally\n- No existing workflow for managing documentation/employee credentialing and job assignments\n- Workday lacked the functionality needed to support mass data entry\n","solutionRight":"## The Solution\n\n### Mass Staffing Accelerator\n\nWe designed, built, and implemented a Mass Staffing Accelerator for the team. This application provided an accessible interface for data entry that used the Workday API to move critical, multi-record employee records en masse to the Workday platform. As a result, it streamlined staff management on complex commercial construction projects.\n\nThe application also allowed users to capitalize on the existing features of the Workday platform while scaling record entries. To ensure the records are accurate, the custom solution sends a temporary record system to Workday for verification and finalizes that record system once it receives verification from the other backend systems. This creates an accurate, permanent record body for each employee.\n\n### Key Features:\n\n**Multi-Record Data Entry**: Easily enter, edit, and update hundreds of employee records at a time before syncing data to Workday for final onboarding, eliminating the need for manual data entry and verification. \n\n**Extend Workday Functionality**: Manage job changes (including terminations) for employees across all job sites. Added features for the HR team and employees, such as notifying employees to update credentials and safety training.\n\n**Bidirectional Data Path**: Enabling teams to update data in Workday while simultaneously updating employee records in other systems.\n\n**Up-to-Date Records**: Provided a clear view of the employee (certifications, safety training, emergency contact data, personal data, access credentials, site tracking, terminations, and other qualifications) across numerous systems with the ability to reuse that data in later mass staffing efforts. \n\n**Improved Budgeting**: Ability to adjust team sizes from one job to another and track metrics for employees on various job sites, ensuring projects stay on time and within budget.","solutionRightSecond":"### Tools Used:\n\n![](https://cdn.sanity.io/images/55lcecww/production/86d9424bd5598d354a489df8cf5657464c357643-261x101.png)\n\n![](https://cdn.sanity.io/images/55lcecww/production/78673169bfad856d32e060c5bf029890db184c60-261x101.png)\n\n## The Process:\n\nWe began with an initial deep-dive discovery. The existing process for managing employees on large-scale commercial job sites was complex. We sat down with the team and mapped out their process to understand the HR data points needed for each employee they were trying to onboard. After, we worked on a system for compiling that data and associating it with the existing construction project in Workday.\n\nWe also needed to know which qualities of these people were unique to the individual record and which ones were relevant across all employee records. For example, some employees needed to meet certain certification requirements while others needed to meet citizenship requirements, and everyone needed emergency contact data.\n\nThere was no existing system in place for data collection. Therefore, we worked with the team to build an efficient workflow based on our experience with other organizations and their unique needs. Once the process was mapped out, we worked with the Workday team to coordinate the development of their existing infrastructure to meet the requirements of the custom tool we created. Additionally, the Workday team created a sandbox environment for us to create the integration and test out the API.\n\nWorkday also had to add qualities to their API during the process. Our team worked closely with them to understand how their API functioned and then develop parts of the API. After, we built out the required functionality and features of the application using Quickbase. Some features required additional discovery and coordination with the Workday team to map out and build additional API qualities. \n\nCoordinating development between our team, Workday’s team, and our client’s internal team was a complex effort that required clear, regular communication. As we developed the solution, we worked closely with both teams to ensure the app had the functionality and usability the team required.\n\n## Training and Adoption:\n\nThe reception of the application was very positive. We iterated back and forth on the teams' feedback regularly to fine-tune the application to their needs. Most of the feedback was on the functionality and accuracy of the application. We worked with the team to ensure the application was accurate and met the established requirements.\n\nAfter extensive UAT in a sandbox and live environment with relevant end users to ensure application adoption and accuracy, we piloted the application in two hiring centers and refined it further. Then, we rolled out the application across the organization. We also provided detailed, step-by-step end-user documentation for the team to train users on the new application.\n\nStart to finish, the entire project took six months. Two months of this involved the initial detailed discovery to assess and build out the new workflows. The team spent the remaining time on building, testing, and fine-tuning the application.\n","resultLeft":"## The Results\n\nAutomated en masse employee record entry into Workday through a custom Quickbase interface.\n\n- Accurate, up-to-date employee data records\n- Ability to enter hundreds of employee records simultaneously into Workday\n- Extending the functionality of Workday by adding the ability to update job changes and manage terminations \n- Elimination of manual, separate data entry on employee records into Workday\n- Elimination of human error from manual data entry of employee records\n\n","categories":[{"id":"-d6ff2049-8228-51d4-963a-25884756c740","title":"Custom Business Applications"}],"tag":[]},"allSanityCaseStudy":{"edges":[{"node":{"id":"-2eff36ef-49d4-5f40-8d34-659db0a271e9","title":"Low-Code App Provides $100,000+ Annual Efficiency for Private Buying Group","categories":[{"title":"Quickbase"}],"tag":[],"mainImage":{"asset":{"gatsbyImageData":{"images":{"sources":[],"fallback":{"src":"https://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=5184&h=3456&auto=format","srcSet":"https://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=0,3,5184,3451&w=320&h=213&auto=format 320w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=654&h=436&auto=format 654w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=768&h=512&auto=format 768w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=2,0,5181,3456&w=1024&h=683&auto=format 1024w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=1,0,5182,3456&w=1366&h=911&auto=format 1366w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=1,0,5182,3456&w=1600&h=1067&auto=format 1600w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=1920&h=1280&auto=format 1920w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=0,1,5184,3455&w=2048&h=1365&auto=format 2048w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=1,0,5183,3456&w=2560&h=1707&auto=format 2560w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=0,1,5184,3455&w=3440&h=2293&auto=format 3440w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=3840&h=2560&auto=format 3840w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?rect=1,0,5183,3456&w=4096&h=2731&auto=format 4096w,\nhttps://cdn.sanity.io/images/55lcecww/production/f652be17489a3b6767dbe4056ec2e831effe8604-5184x3456.jpg?w=5184&h=3456&auto=format 5184w","sizes":"(min-width: 5184px) 5184px, 100vw"}},"layout":"constrained","width":5184,"height":3456,"placeholder":{"fallback":"data:image/jpeg;base64,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"}}}},"discription":"AiN is a private buying group, aligning nationwide Dealers and Manufacturers to provide unparalleled support and unmatched buying power. 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